Alex Phillips is the Green Party Member of the European Parliament for the South East of England. She is one of three UK Green MEPs. This privacy notice applies to Alex and her office.*
Alex is registered as a data controller with the UK Information Commissioner’s Data Protection Register.
We are committed to protecting your personal data and ensuring full compliance with UK and EU data protection laws, including the EU General Data Protection Regulation, commonly referred to as GDPR.
Our main activities which are relevant for data protection and privacy are Alex’s website alexandraphillipsmep.org.uk, Alex’s e-news communications, casework for constituents and correspondence with other individuals or organisations.
When someone visits alexandraphillipsmep.org.uk we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out information such as the number of visitors to different parts of the site. This information is processed in a way which does not personally identify users. We do not make and do not allow Google to make, any attempt to find out the identities of those visiting our website. We do not use Google Analytics Advertising Features.
You can find information on how cookies are used on our website below.
Links to other websites
This privacy notice does not cover any links within our website which link to other websites. Those sites are not governed by this privacy notice, and if you have questions about how another site uses your information, you’ll need to check that site’s privacy statement.
Note about Internet Service Providers
It is also important to note that most Internet Service Providers maintain records of all URLs visited by their customers. Visitors should contact their ISP for more information.
As part of the registration process for our semi-regular e-newsletters, we collect personal information, such as name and email address.
This information is useful so we can see who is interested in Alex’s work and this will help inform future e-newsletter content decisions. We use the contact information provided by subscribers, including email addresses, to provide updates on Alex’s work (via the e-newsletter) and to contact you if we need to check/update records or notify of any changes to the e-newsletter.
We may also send updates on specific areas of Alex’s work or issues you have expressed an interest in, but only where you have given consent.
We use a third-party provider, MailChimp, to deliver our e-news. We gather statistics around email opening and clicks using industry-standard technologies to help us monitor and improve our e-newsletters. You can read MailChimp’s privacy notice here.
Correspondence with constituents, individuals, organisations; casework
Alex’s constituency covers the whole of the South East region, and she receives communications from residents on a wide range of issues. Other individuals and organisations also contact Alex's office, usually by email, on an equally wide range of issues.
In order to deal with casework requests, we retain the personal identities, contact information and content of these communications. This is essential to deal with requests effectively, which sometimes require follow-up work, and reference to earlier correspondence. Issue-based communication from constituents also helps demonstrate the relative importance of different concerns to residents across the South East and informs Alex’s priorities.
We may also retain email communications received from other individuals and organisations where contact details or information about issues raised may be useful in dealing with those issues in the future.
In all cases where personal data is held, this is stored securely and treated confidentially.
Sharing personal data with third parties
We do not disclose your personal data to third parties without your prior consent, unless any of the following applies:
- as a necessary part of undertaking casework or other actions you have requested, where we are acting on your behalf
- as a necessary part of providing you with a service or contacting you as a supporter (for example, using MailChimp for e-newsletters)
- where we are required to do so by law (for example, by using a third party to migrate data or ensure it is accurate and up-to-date)
We only communicate with individuals on the issues they have raised with Alex, unless they have given consent to receive more general communications about Alex’s activities, as with the e-newsletters.
Access to your personal information
You are entitled to access, and request deletion of, any of your personal information that we may hold. Please email any such request to alexandra-louise.phillips [at] europarl.europa.eu. Other contact details are available here.
When Alex’s parliamentary term comes to an end (currently projected to be with Brexit, 31 October 2019) all personal data will be deleted and disposed of securely, except where there are legal requirements for its retention.
Changes to this privacy notice
We will keep this privacy notice under review and amend it when necessary, indicating when any updates are made. This current policy is dated 10 May 2018.
What are Cookies
A cookie is a small file that browsers use to store information about a user’s interaction with a website. They are typically used to store various types of data about users’ online behaviour on that site.
You can manage or disable these small files yourself in your browser settings, but some functions of the website might not function as a result. Learn more about cookies here.
Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren't sure whether you need or not it's usually safer to leave cookies enabled in case it does interact with one of the features you use on our site. However, if you are still looking for more information then you can contact us through one of our preferred contact methods.
*The use of third person plural (‘we’) in this notice refers to Alex Phillips and her office.